Vadvice Consulting Services LLP

Purpose /Scope of the Job:

Reporting directly to the MD, the Executive Assistant provides executive support in a one-on-one
working relationship. EA serves as initial point of contact on all matters pertaining to the Office of the
MD.
• Plan, co-ordinate & support daily operational and administrative tasks including support in drafting
presentations, scheduling meetings and MIS reporting & analyzing.

Job Description:

1. Completes a broad variety of administrative & operational tasks for the MD including: Scheduling
   & Managing an extremely active calendar of appointments/ Meetings/Webex.
2. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting
   presentations, Official correspondence, and other tasks that facilitate the MD’s day to day work
   schedule
3. Monitor the work allotted by MD to various persons, follow up on them, prepare status and
   progress report for the same.
4. Co-ordinate with the functional team for timely weekly report submission and collation.
5. Build MIS reporting structure for MD office for reporting and analyzing various tasks and
   completion
6. Handle correspondence while maintaining the priority as well as confidentiality.
7. Follow through important meetings and taking minutes/notes post the discussion and circulate
   appropriate communication & follow-up
8. Keep the MD posted about his schedule when away from office and remind about the day’s
   appointments.
9. Handling official arrangements including travel arrangements like visas, airline, hotel, car rentals

Skills:

• Have an understanding of the requirements and implications of working to a MD.
• Good presentation draf presentation draf presentation drafting skills. ting skills. ting skills.
• Good verbal and written communication skills.
• Presentable; To present oneself in an organized and prepared manner at all times
• Ownership: Passion for business Plans and organizes work effectively
• Readily responds when required to perform tasks outside of core area of responsibility

Qualification:

• Bachelor/Master’s Degree in business management / Operations from B rank institute
• 6 + years of Executive assistant & administration work
• IT Literacy: Hand on experience in MS office with high level of proficiency is must